Meeting management system

Optimize the use of conference rooms in your office.

Conference and meeting room management in cooperation with your group work system. Handling of reservations as well as technical equipment and catering services.

The key element of the whole system is 10-inch touch panel installed outside the room. The panel alone may become the hallmark of your office. It is a remarkable effect of engineering work using sophisticated design and advanced technology, powered by PoE and additionally equipped with a RFID or NFC reader and backlight.

  • Overview of the meetings to be held in the room based on the calendar downloaded from Microsoft Exchange, Lotus Notes, Google Calendar or on the internal WAVE Calendar module.
  • Meeting time reservation available via WAVE Room Manager panel or mobile app.
  • Confirmation of the commencement of the meeting, automatic reservation cancellation, prolongation of reservations.
  • Available room search.
  • Ordering drinks for the guests and equipment necessary for the presentation.
  • Reporting equipment malfunction.
  • Presentation of the meeting agenda on a collective screen at the front desk.
  • Handling of catering orders via dedicated panel installed in the kitchen or at the front desk.
  • Notification of the meeting organiser about the arrival of the guests.
  • Reports on the rooms usage.
  • Efficient meeting reservation management across the organisation, regardless of location, language and time zone.
  • Maximum usage of individual meeting rooms.
  • User identification via proximity cards used in your office.
  • Intuitive and customizable user interface.
  • Possible integration with the building safety systems.
  • Integration with the internal communication system WAVE Corporate.
  • Integrated solution ready for immediate use.


Optimised usage of premises

owing to the automatic cancellation of incomplete reservations

Time savings related to the room management

thanks to the possibility to reserve a room via device.

Increased prestige

and possibility to impress the guests and customers with the modern and technologically advanced solutions.


  • We have experience in implementing large systems for the largest Polish companies
  • We provide a comprehensive solution: monitor, player, software, assembly, installation along with training and service support, as well as management of content displayed on the monitors on the customer’s request
  • We offer many assembly and construction options
  • We enable the adaptation of our solutions to the decor of the building, in other words, customization
  • We provide remote service and on-site customer service with guaranteed repair time (SLA) throughout Europe
  • We offer the best value for money

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Are you interested in our solution? Call us: +48 22 245 45 00